Even Smart People Make Mistakes While Creating To-Do Lists, Here’s 5 Steps To Do One Effectively
Most of us waste time at our offices, chasing after to-do lists, and it often happens that we have 15 different tasks lined up to do. However, those tasks can easily get tangled up with each other. Before we realize it, we’ve already become so exhausted that some of them remain on sticky notes instead of being accomplished.
While thinking about productivity, the main theme is that people stress too much about their goals that it stops them from focusing on each task and accomplishing them one at a time. So what can be done? Well, we’ve got a few steps on how you can recalibrate your focus. Check it out and see if it works for you!
1. Archive anything that catches your attention.
Write down any “could,” “should,” “need-to,” and “might-need-to” that can burden your conscience, but you haven’t yet archived. There may be messages, heaps of paper, documents, notes from gatherings, stickies, and updates lying around and are being held back to be dealt with once you “can get around to it.” Although you don’t have to address any of them at present, essentially, you have to compile them and put them in a trusted place.
2. Ask yourself these questions
Now, get the first item, and ask yourself if it’s actionable. If it is, then you can either do it now (if it can be accomplished in two minutes or less), entrust it to someone else, or create a note to do it yourself later. But if it isn’t, you can either bin it, store it for reference, or place it in your “someday/maybe” list.
3. Arrange in a customized order
Then, store and arrange all the things you will need to do sooner or later, but not right now. You can do this by allotting each item to either:
- A list of one-off actions: Items that need one step to accomplish (e.g., purchase soap)
- A list of project actions: Items with more than one step (e.g., documentary)
- A calendar: Items with a particular time, date, and location (e.g., Lea’s party at 7:00 p.m.)
Reflecting over your lists should be part of your weekly schedule for you to know what to do next. Just ask yourself where you are making progress and where you need to adjust your priorities. Also, contemplate on what system is working for you and how you can improve it.
Before you do something from your list, determine first where you are and what you can do from that place. Also, consider how much time you have left before you’ll need to jump into the next thing you’ll need to do, as well as how much energy you still have left to do it. Once you know all these, then you’ll know what item to prioritize and act on.
More in Career Counseling
9 Fool-Proof Ways to Beat Stress and Anxiety
With today’s fast-paced lifestyle, heavy demands, as well as the current global health crisis, a lot of people find themselves overwhelmed...May 26, 2020
Is It Safe to See Family and Friends Again Once Stay-at-Home Orders are Lifted? Here’s What Experts Say
Because of the COVID-19 pandemic, our definition of normal has forever changed. Due to shelter-in-place orders and social distancing, family members and...May 20, 2020
Effective Ways to Fight Burnout and Maintain a Healthy Work-Life Balance
Do you feel too exhausted and overwhelmed with your work that you start to disengage and stop caring? It may be...May 19, 2020
How to Lift Your Mood and Stay Positive in The Middle of a Pandemic
Even in the best of times, staying positive can be tough. Especially in the middle of a pandemic. With the news...May 13, 2020
6 Things You Can Do During the Summer to Improve Your Career Potential
With all that is happening in the world right now and the emergence of a new normal, this summer is not...May 12, 2020
Parenting in the Time of the Pandemic: A School Psychologist’s Tips on Adjusting to the New Norm with Your Kids
Raising kids is already a tough enough job, more so in the time of the COVID-19 pandemic. Not only are you...May 7, 2020
Virtual Therapy is Becoming the New Norm for Counseling—Here’s How You Can Get the Most Out of It
As the coronavirus pandemic continues to affect public health and economies globally, rising amounts of anxiety and distress have taken a...May 5, 2020
A Doctor Explains if a Headache is a Symptom of Coronavirus
As per the World Health Organization, the most well-known symptoms of coronavirus include fever, tiredness, and a dry hack- some people...May 1, 2020
If You Want Your Kids to be Mentally Strong, Stop Saying These 5 Things to Them
Mental strength can get misinterpreted. Sometimes, your positive words about something they did or didn’t do can turn into a toxic...April 29, 2020